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SITE Staffing Inc.
https://www.sitestaffinginc.com/wp-content/uploads/2020/08/SITE-Staffing-red-logo-socialmedia.png
https://www.sitestaffinginc.com
https://www.sitestaffinginc.com
USD
20
HOUR
true
Administrative Assistant - 1st Shift
Posted: 09/07/24
2023-11-14
2023-12-30
Industry: Administrative
Job Number: IV6981101030
Pay Rate: $20 / hour
Job Description
Location - Northeast Milwaukee
Schedule: Mon-Fri 8am-5pm
Pay Rate: $20/hr
JOB SUMMARY
The Administrative Assistant works independently with the Project Director and is responsible for undertaking clerical office duties, including data entry, note taking, calendar keeping, copying, scanning and filing.
JOB DUTIES AND RESPONSIBILITIES
- Organize and schedule meetings
- Take detailed minutes from meetings
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Entering information into database
- Answer and direct phone calls.
- Update and maintain office policies and procedures
- Supports team by performing tasks related to the organization
- Maintain and order office supplies
- Maintain contact lists
- Submit and reconcile expense reports
- Photocopies for audits and invoicing.
- Maintains all general office files as required
- Any additional duties as assigned
JOB REQUIREMENTS
- Must adhere to the highest level of confidentiality and ethics with all data and information
- Proficient in typing and word processing
- Knowledge of effective filing systems
- Ability to act professionally in the execution of all level of job responsibilities
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
QUALIFICATIONS
- High School diploma and work experience in business office
- Office and computer application skills required
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
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